Welcome to SIMCO Acquisition at the WIPP Site

Subcontractor shall perform weed control and eradication services at the areas stated in the Description of Work Areas, below and Attachment A - Zone Areas, in accordance with all State and Federal Requirements.

Zone A consists of the Shaft 5 and SSCVS areas, the Property Protection Area (PPA), the main parking area located in the northwest corner outside the PPA, and the two main entrances. The PPA is bounded by a chain-link security fence. This Zone shall receive a monthly spot treatment.

A spring and fall Broadcast Treatment may be applied under the discretion of the SIMCO assigned Project Subcontract Technical Representative (PSTR) and contingent on other factors.

Zone B consists of salt cells and SPDV material pile. These assets will be treated only per the direction of SIMCO, primarily for noxious weeds and weed maintenance of access roads. This zone also includes off-site storage areas. These assets will receive a monthly spot treatment and a spring and fall Broadcast Treatment as identified above. Included in this description are the laydown yards for Sandia National Laboratories, Environmental property, and the landfill area inside and outside the fence lines.

Zone C consists of Site Ponds and the Facilitative Lagoon System (FLS). It is imperative that pesticides are not introduced into the FLS. Application for this asset shall be performed along both sides of the chain-link fence. The Site Ponds will be treated only per the direction of SIMCO. This will be primarily along the fences and may include application for aquatic weeds and mesquite eradication. The treatment application shall be in the form of Spot Application and per the request of the WIPP PSTR for the required application.

Zone D consists of several smaller off-site locations to include the Fuel Station, Met & Verizon Towers, Shaft 5 Sub Station and Xcel Station. These will receive a spring and fall Broadcast Treatment. Spot and Broadcast treatments may be required if deemed necessary by WIPP and as directed through the PSTR.

Zone E consists of all roadways and access points to off-site locations as refer to in Attachment A. Spot treatment of these areas shall be performed on an as needed basis through the direction of the PSTR.

Zone F consists of the WIPP Land Withdrawal Area (WLWA) and Rights-of-Ways (ROWs). The focus is for the eradication of noxious weeds (e.g., African Rue) which have been identified within the boundaries of the WLWA by Site Environmental Personnel and on ROWs. The treatment process for this invasive species shall be spot application as directed by the PSTR.

Plant helper warehouse is 4210 National Parks Highway Building D. These assets will receive a monthly spot treatment and a spring and fall Broadcast Treatment. Future areas to spray will be defined with purchase order change notices issued by Procurement.

📷 See this attached image for a reference of the related zones

The subcontractor shall provide as-needed scaffolding services in support of ongoing maintenance, construction, and operational activities at the Waste Isolation Pilot Plant (WIPP) located near Carlsbad, NM. Services include the design, delivery, erection, inspection, maintenance, and dismantling of scaffolding systems that support work in radiological, nuclear, confined space, and industrial work areas.

All work shall be performed in accordance with OSHA 29 CFR 1926 Subpart L, DOE safety protocols, and sitespecific policies governed by Salado Isolation Mining Contractors (SIMCO). The subcontractor shall furnish all supervision, qualified personnel, equipment, materials, and transportation required to perform the services safely and in compliance with WIPP procedures.

MLD Graded Approach

This procurement is subject to the Moderate Level Determination (MLD) under DOE quality assurance protocols. The subcontractor's work shall comply with DOE O 414.1D and applicable portions of ASME NQA-1 (2008, with 2009 Addenda). The subcontractor must implement a graded quality assurance plan appropriate to the scope of work and maintain traceable inspection records for scaffolding structures, qualified personnel, and materials.

Point of Contact
Mia Bradley
Senior Procurement Specialist
Salado Isolation Mining Contractors (SIMCO)
Email: Mia.Bradley@wipp.doe.gov
Phone: (612) 986-7155

Hoist Electrical Alignment and Inspections at the Waste Isolation Pilot Plant (WIPP). The Subcontractor shall provide technical support to SIMCO Electrical Maintenance Personnel during the inspection activity. All activities shall be performed in accordance with WIPP work control process. All physical work activity shall be performed by WIPP personnel.
A. Technical support shall include the following:
a. The Subcontractor shall provide a field report consisting of observation of alignment and inspection activities and documentation of problems. The report shall also provide recommended solutions and be submitted in accordance with Approval Request/Variation Request (AR/VR) process.
b. Provide advice to personnel during the performance of inspectionsand alignments.
c. Visually inspect components and equipment.
d. Conduct and supervise the inspections without physical contact of equipment or components.
1. The Subcontractor shall be available for phone support and shall travel to the WIPP Site for in person support as the need arises. The Subcontractor shall be available on an unscheduled basis and shall be able to be onsite within 72 (seventy-two) hours.

1. Subcontractor shall perform Visual, Ultrasonic and Electromagnetic Nondestructive Examination inspections on all wire ropes, mechanical pins and brake pins associated with the WIPP Hoisting equipment in accordance with 30 CFR 57.19000, Subpart R - Personnel Hoisting. The NDE inspections shall be performed under the Subcontractor’s approved procedures. The Subcontractor must possess and maintain a documented Quality Program.
2. These inspections are semi-annually in November and May of each Fiscal Year.
3. Quarterly Inspections may be required, if deemed needed by the Cog Engineer, but are limited to the rope and/or ropes of interest.
4. A resultant Subcontract would be issued for a Base Year plus 4 One-Year Options. These inspections are for the Waste Hoist, Salt Hoist and Air Intake Shaft (AIS) Hoist. The Waste Hoist is an overhead drum multi rope friction hoist and is a critical component for lowering nuclear waste and other required mining material and personnel underground. The Salt Hoist is a double drum hoist. The AIS Hoist is a single drum hoist. Depending on the specific hoist, there are ropes, rope pins and brake pins which require semiannual and, in some cases, a yearly inspection in order to meet Mine Safety and Health Administration (MSHA) guidelines.

The WIPP WebCTRL network is hosted on-premises within the Central Monitoring System accredited boundary and utilizes LGR1000 model routers. The successful Offeror shall apply a SIMCO-provided Secure Sockets Layer (SSL) certificate generated from the Subcontractor’s Certificate Signing Request (CSR) to change the WebCTRL browser interface from Hypertext Transfer Protocol (HTTP) to HTTP Secure (HTTPS). Upon completion of the work scope, the subcontractor shall test and validate the software, firmware, and security certificate updates with SIMCO Cognizant System Engineer (CSE) support and provide SIMCO HVAC cognizant engineers training on WebCTRL updates. SIMCO estimates the RFP for this procurement will be issued in Q3 of FY2024.

An EATON Certified Subcontractor is needed to provide support, service, repair, and annual preventive maintenance of the Central Uninterruptable Power Supply (UPS) (100KVA, 480- 208/120V, 3-Phase Eaton Powerware 9390). The successful offeror must be an authorized Eaton sales and service representative. UPS replacement parts required for repairs or service shall be OEM parts or recommended non-OEM parts approved by EATON and SIMCO. These services shall follow the SIMCO/WIPP work control process. SIMCO estimates the RFP for this procurement will be posted in Q3 of FY2024.

The qualified Electrical Technical Services subcontractor responsibilities shall consist of (but not limited to) performing inspections on transformers for leaks, corrosion, inspecting transformer gauges operability, perform a dissolved gas analysis (DGA) in oil sample for lab testing, obtaining and testing a top of tank gas sample, obtaining a transformer oil sample for lab testing, perform a dielectric strength test, examining transformer oil level and overall operability as required.

The purpose of this project is to replace and upgrade doors and frames to meet current standards and provide a measure of safety against the potential threat of tornadoes and severe storms. The existing doors have reached end of life and no longer seal.

This project covers the requirement for a turnkey design, fabrication, installation, and testing for the remote pendant on the 140/25 ton crane in the RH Bay. The services required includes complete project management and quality assurance including, but not limited to, the following:

Design

A. Design of a complete replacement of the pendant including, but not limited to, the following:
1. Electrical/electronic systems for remote radio control pendant (belly box).
2. Radio Transmitter - no fault transmission of commands from battery powered remote control.
3. Radio Receiver – no fault reception of commands to the crane.
4. Control Interface – received commands shall be transmitted tocorrect crane.
5. PLC upgraded, as needed.
6. New controls shall be designed to fit within the same footprint or less as the existing controls. This upgrade of the controls shall operate within the existing control box.

Procure, Fabricate, and Install.

A. Procure/Fabricate items identified in the Design Section supporting the timely execution of the scope.
B. Demolition of the following parts:

C. Installation of the new parts to rebuild/modernize the system.
D. Programming of PLCs.
E. Provide safe and secure staging of components throughout the duration of project.

Testing/Turnover
A. Perform Subcontractor Functional Testing of the RH Bay Crane Pendant replacement/upgrade.
B. Provide training for SIMCO personnel/organizations.
C. Submit As-Built Drawings, specifications, procedures, O&M manuals, and other documentation for newly installed systems and components.
D. Identify recommended spare components, sources, and estimated costs.

The system is part of the waste shaft in the mine where the hoist can travel more than 2,150' from the surface. The purpose of this refurbishment is to extend the life of the system. The services to be supplied under this subcontract consist of, but not limited to:
1. Design, procurement, fabrication, installation, amd testing.
2. Removal and Demolition
3. Rehabilitation
4. Commissioning
5. Transportation

contains numerous overhead, vertical, roll-up, and vertical tornado doors throughout the site which may require maintenance, repair, and or replacementThe Subcontractor shall evaluate existing doors to determine full functionality. Services and parts will be provided to maintain, repair, and/or replace these doors and components as specified by SIMCO. Services will be provided at the WIPP or leased facilities in Carlsbad, New Mexico.

1. Perform tire replacement and/or repair of tires on all surface and underground vehiclesincluding but not limited to: rescue vehicles, fire trucks; heavy equipment; forklifts;miner's carts; trailers and other rolling stock vehicles as required. Tires may be foamfilled, solid or air filled.The replacement tires will be provided as like for like" equipment.
2. Replace all tires meeting the vehicle manufacturer's recommended replacementspecifications. IIf needed, specifications are in the Operation and Maintenancemanuals located in the Engineering File Room and available by request through theSIMCO Project Subcontract Technical Representative (PSTR).
3. Provide new or replacement rims, valve caps, valve stems and balance weights asneeded or requested, that meet or exceed the Original Equipment Manufacturer'sspecification.
4. Recycle unusable rims, and submit a copy of the shipping weights of the recycled rimsto the PSTR and Los Alamos Technical Associates, (LATA))Site EnvironmentalCompliance (SEC).
5. Transport and recycle all replaced tires and associated waste off the WIPP Site.
6. Perform complete interior and exterior tire inspection on all tires under repair.
7. Perform balancing of all tires repaired and/or replaced as applicable.
8. Perform alignment and tire rotation only on WIPP Vehicles brought to theSubcontractor's facility as requested.

A. The Subcontractor shall provide the loading, unloading, transportation, and disposal of all containerssupplied for non-hazardous municipal solid waste and recycling removal.
B. The containers will be delivered and serviced as requested on an as needed basis directed by theAdministrative Subcontract Technical Representative (ASTR). All roll off containers shall have aminimum capacity of 20 yards and maximum of 40 yards. The ASTR will specify the capacity uponordering.
C. The Subcontractor shall supply five of the four-yard dumpsters, five of the six or eight-yarddumpsters. These dumpsters will be serviced by the Subcontractor on a predetermined day and timethat is agreed upon by ASTR and the Subcontractor.
D. The Subcontractor shall supply one recycling roll off containers (sealed top, 20–40-yard roll-offcontainers, with 3 – 4 side hinged or sliding panel doors and/or slots to accommodate site recyclablenon-hazardous materials (ex: Cardboard, Glass, Plastic, Aluminum).
E. The Subcontractor shall transport the recyclable non-hazardous material to either a recycling vendorin Carlsbad, NM, Hobbs, NM, Waste Management operated recycling yard or to any other recyclingvendor deemed practical or as required by special circumstance.
F. The ASTR in coordination with the Buyer may request additional roll off dumpsters or additional four,six or eight-yard dumpsters beyond the normal requirements. These requests will be scheduled as far inadvance as possible by notifying the Subcontractor via email and arranging for the waste removal.
G. The Subcontractor shall supply all labor and materials to collect and transport the waste to the landfillor other approved disposal sites. All the waste being removed is classified as miscellaneous non-hazardous debris.

The subcontractor shall provide a SMIS of bins for fasteners, connectors, and fittings and provide the inventory management for restocking of all items bi-monthly.

A. The SMIS shall provide inventory tracking, reordering and low inventory levels alerts, inventory reports and inventory support.
B The SMIS shall be based on inventory usage, projected usage, physical space management, inventory depletion and other factors.
C. The Subcontractor shall comply with the SIMCO Quality Assurance Program. All inventory brought to the site requires material cut sheets/data sheets that shall be submitted through the AR/VR process established in WP 15-PC3041, Approval/ Variation Request Processing.
D. The Subcontractor site visit frequency should be determined by material usage, no less than bi-monthly. Schedule will be determined by the Subcontractor and Administrative Subcontractor Technical Representative (ASTR).
E. The Subcontractor shall be able to provide all material requested as specified in the formal Request For Proposal (RFP). Inventory Assessment and Replenishment

Inventory Assessment and Replenishment

A. The subcontractor work shall consist of assessment of inventory and replenishment of bin quantities of the parts provided.
B. All bolts will be provided with and accompanied by the correct nut and washer.

SCOPE

A. The work scope associated with this project covers the requirement for a turnkey design, fabrication, installation, and testing for the Trunked Radio Communications Network and Towers.
B Installation of civil structural, electrical and mechanical infrastructure to support the system includes a secure fenced and surveilled compound enclosing the WIPP Site Shelter and Antenna.
C. The Subcontractor shall work in close cooperation with the WIPP project team in all matters relating to this project.
D. The project will be performed in three (3) phases as described as follows:

Phase 1 - Design a complete Trunked Radio Communications Network and Towers

Phase 2 - Procure, fabricate and install all equipment

Phase 3 - Perform a Network Penetration Test


WIPP personnel shall witness the subcontractor's performance of the acceptance test for the new Trunked Radio Communications Network and Towers.